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Conference Approval Process Flow Chart
SOCIETY ACTIONS
LOC ACTIONS
LINKS TO EXAMPLES
YEARS BEFORE CONFERENCE

6

TO

7

DESIRE TO HOST A CONFERENCE oceansconference.org
CONTACT RECON CHAIR BY EMAIL Email RECON
RECON ADVISE REFER TO OCEANS CONFERENCE MANUAL OCOP Manual
 
RECON ADVISE LOC SUBMITS LTR OF INTENT & PRE-SURVEY INFORMATIO Sample Letter of Intent 6
 

5

TO

6

RECON APPROVES*
PCO PARTICIPATION
HOTEL CONTRACTS
RECON CONDUCTS
SITE VISIT
RECON APPROVES*
RECON ADVISE
PCO ASSIST
LOC PRESENTS PRELIM. CONFERENCE PLAN TO RECON AT OCEANS CONFERENCE Sample Preliminary
Conference Plan
5
   
 
RECON APPROVES*
LOC PREPARES FINAL CONFERENCE PLAN
Sample Final
Conference Plan
4
RECON APPROVES*
LOC PRESENTS CONFERENCE PLAN TO SOCIETIES AT OCEANS
SOCIETIES APPROVE*
SIGN MOA, COI, LTR TO GEN. CHAIR, APPOINT LIAISON
Sample Letter to Chair
Sample MOA
IEEE required forms
MTS Conflict of Interest form

3

TO

4

SOCIETIES PROVIDE  
   
SUBMIT BUDGET TO RECON AND JOAB
OCEANS'13 San Diego
Draft Budget
Summary | Income | Expenses
Social Functions
BUDGET APPROVED*
JOAB GUIDANCE
PCO SUPPORT
SEED MONEY
FORMALIZE LOC
WEB TOOLS TRAINING
OPEN BANK ACCOUNT
POPULATE WEBSITE
INITIATE PUBLICITY
HAVE FUN 3
           
*NOTE: RECON AND SOCIETY APPROVALS ARE NECESSARY TO MOVE TO NEXT PHASE AS INDICATED ABOVE.